# Mileage and trip logs for VAT and tax purposes | x25pronto Canonical: https://x25pronto.ch/en/blog/kilometer-und-fahrtenbuch-fur-mwst-und-steuerzwecke.html VW Tiguan R · 320 PS 4MOTION · discreet · direct EXPRESS COURIER · DIRECT · MON–SUN Courier service Switzerland. Express courier. Direct. Also overnight. x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear. [Calculate price](https://x25pronto.ch/en/#quote)[How overnight works](https://x25pronto.ch/en/overnight.html) Direct Mon–Sun Overnight Mon–Sun Car & van up to 1,000 kg COURIER PARTNERS # Mileage and trip logs for VAT and tax purposes How should independent courier partners keep a compliant mileage log for VAT and tax? Templates, private/business split, digital tools and courier-route examples. 15 September 2026 ## Quick answer As an independent courier partner, keep a precise mileage/trip log to claim business kilometers for VAT input taxes or tax deductions. Record date, start/end addresses, purpose, odometer readings and private share. Simple templates and digital tools cut admin time. Below are examples and practical templates tailored to courier work in Switzerland. ## Why a trip log matters for partners Independent courier partners must document business kilometers clearly. Tax offices and VAT audits require traceable records. A complete log reduces queries and protects you during reviews. ## What a log must contain For VAT and tax purposes include: date and time, start and end address (e.g. Bahnhofstrasse 5, Zürich), trip purpose (e.g. delivery for client X), odometer start and end, kilometers driven, vehicle plate and whether the trip was private or business. For mixed use record the business share. ## Template: simple daily trip log (paper/Excel) Use columns: Date | Start address | End address | Purpose/Order | Start km | End km | Driven km | Private share (%) | Signature. Enter one trip per row. Sum business and private kilometers monthly. Keep order confirmations and delivery notes as supporting documents. ## Digital tools and apps for partners Digital logs save time and produce exportable reports for audits. Look for automatic mileage, manual correction, PDF/CSV export and secure data storage in Switzerland or EU. Useful features: GPS tracking, customer tagging, monthly reports and accounting integrations. ## Splitting private/business: courier route examples Example 1: Home-to-warehouse (20 km) + 5 deliveries in Zürich (30 km) = 50 km. If home commute is private, count only warehouse-to-customer kilometers as business. Example 2: Multiple deliveries for different clients: record each delivery address and linked order. Example 3: Empty repositioning drives are usually private. Note a business reason if the move was required for operations. ## Document retention and supporting records Store trip-log exports and related order documents for the statutory retention periods. In Switzerland this typically means several years. Use clear monthly folders or secure cloud storage for partner files. ## Frequently asked questions Is a handwritten log acceptable? Yes. A handwritten log is acceptable if complete and legible. It must include the same information as a digital log. How do I calculate a private share? Track trips that are purely private and subtract them from total kilometers. For mixed trips note either the business percentage or the business kilometers per trip. What data do VAT auditors want to see? They will look for date, trip purpose, affected clients/orders, kilometers and linked supporting documents. PDF/CSV exports help. Can I use GPS tracking for logs? Yes. GPS tracking is useful. Ensure you can edit entries, protect privacy and store data audit-ready. ## Courier partners at x25pronto Switzerland x25pronto Switzerland works with independent drivers for suitable trips. Drivers complete jobs on their own account. One page explains daytime work and the key details. A second page covers night and overnight work. Suitable drivers can read the rules and register online. [Day courier partner →](https://x25pronto.ch/en/jobs-courier-driver-day.html)[Night courier partner →](https://x25pronto.ch/en/jobs-courier-driver-night.html)[Jobs →](https://x25pronto.ch/en/jobs.html) ### At a glance: Mileage and trip logs for VAT and tax purposes Key points from this article. Follow the links to read each explanation. Why a trip log matters for partners Independent courier partners must document business kilometers clearly. [Read this section](https://x25pronto.ch/en/blog/kilometer-und-fahrtenbuch-fur-mwst-und-steuerzwecke.html#courier-article-step-1) What a log must contain For mixed use record the business share. [Read this section](https://x25pronto.ch/en/blog/kilometer-und-fahrtenbuch-fur-mwst-und-steuerzwecke.html#courier-article-step-2) Template: simple daily trip log (paper/Excel) Use columns: Date | Start address | End address | Purpose/Order | Start km | End km | Driven km | Private share (%) | Signature. [Read this section](https://x25pronto.ch/en/blog/kilometer-und-fahrtenbuch-fur-mwst-und-steuerzwecke.html#courier-article-step-3) Digital tools and apps for partners Digital logs save time and produce exportable reports for audits. [Read this section](https://x25pronto.ch/en/blog/kilometer-und-fahrtenbuch-fur-mwst-und-steuerzwecke.html#courier-article-step-4) Splitting private/business: courier route examples Example 1: Home-to-warehouse (20 km) + 5 deliveries in Zürich (30 km) = 50 km. [Read this section](https://x25pronto.ch/en/blog/kilometer-und-fahrtenbuch-fur-mwst-und-steuerzwecke.html#courier-article-step-5) More on this topic These guides cover related questions: [Pharmacy runs: when a standard courier trip fits](https://x25pronto.ch/en/blog/apothekenfahrten-wann-eine-normale-kurierfahrt-passt.html) · [Practical guide: vehicle costs and mileage accounting for partners](https://x25pronto.ch/en/blog/praxisleitfaden-fahrzeugkosten-und-kilometerabrechnung-fur-partner.html)