# Preparing multi-piece shipments: numbering and check-in Canonical: https://x25pronto.ch/en/blog/mehrstuck-sendungen-vorbereiten-nummerierung-und-check-in-fur-firmen.html VW Tiguan R · 320 PS 4MOTION · discreet · direct EXPRESS COURIER · DIRECT · MON–SUN Courier service Switzerland. Express courier. Direct. Also overnight. x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear. [Calculate price](https://x25pronto.ch/en/#quote)[How overnight works](https://x25pronto.ch/en/overnight.html) Direct Mon–Sun Overnight Mon–Sun Car & van up to 1,000 kg COURIER INSIGHTS # Preparing multi-piece shipments: numbering and check-in How companies should number, document and hand over multiple parcels to a courier — for clear, trackable processes in Zurich, Geneva or Bern. 10 September 2026 ## Quick answer For companies, clear numbering and a structured check-in process are essential for multi-piece shipments. Label each piece clearly, prepare a packing list with counts and contents, and hand over the shipment with its documents to the courier. This reduces mix-ups and speeds up pickup and delivery. ## Why numbering matters Numbering prevents errors when several parcels travel together. It lets sender, courier and recipient identify each item. Clear numbers simplify searches if something goes missing and speed up the final handover. ## Simple numbering rules Use visible labels like “1/4”, “2/4”. Put the label on more than one side of each parcel. Use durable stickers rather than temporary tape. Include an internal reference, for example “ClientX-12345”, to tie parcels to the order. ## Creating the packing list Make a concise document with total pieces, each parcel number, brief contents, weight and any notes. Send a PDF copy to the driver or dispatch. Include your order or job number for quick matching on delivery. ## Check-in process for couriers Set a fixed check-in point such as reception or loading bay. Have documents ready and point out any special handling. Ask the courier to confirm receipt in writing or digitally, with driver name and pickup time. ## Packing and securing multiple items Provide internal protection for items inside shared cartons. Mark fragile goods. If multiple identical items are inside a box, use internal bags or labels with the parcel number so recipients can match items easily. ## Digital tools and staff routines Use templates in Excel or your ERP for packing lists. QR codes on labels enable fast scanning. Train staff regularly so numbering and check-in are consistent and reliable. ## Frequently asked questions What does 1/3 or 2/3 mean on a parcel? It shows the parcel position and total pieces, e.g. “1/3”. Add an order or reference number like “ClientX-12345 · 1/3” so position and order are clear. Does each parcel need its own delivery note? Not necessarily. One central packing list covering all numbered parcels is usually enough. Use separate documents for high-value or sensitive items if needed. How do I document pickup correctly? Get confirmation of the number of parcels taken — with the driver’s signature, name, vehicle ID and time. For digital pickups, a scan or photo with the reference number is acceptable. How can I avoid confusion at the recipient? Combine clear numbering, a detailed packing list and visible markings. Send the packing list to the recipient in advance so they know which numbered parcels to expect. ## Plan a courier trip in Switzerland x25pronto Switzerland carries small and well packed shipments by car. Businesses can choose a direct courier trip or overnight service. Route, timing and shipment details can be entered online before booking. The guide price is then shown for the planned courier order. [Direct courier →](https://x25pronto.ch/en/direct-courier.html)[Overnight →](https://x25pronto.ch/en/overnight.html)[Services →](https://x25pronto.ch/en/services.html)[Calculate guide price →](https://x25pronto.ch/en/#quote) ### At a glance: Preparing multi-piece shipments: numbering and check-in Key points from this article. Follow the links to read each explanation. Why numbering matters Numbering prevents errors when several parcels travel together. [Read this section](https://x25pronto.ch/en/blog/mehrstuck-sendungen-vorbereiten-nummerierung-und-check-in-fur-firmen.html#courier-article-step-1) Simple numbering rules Use visible labels like “1/4”, “2/4”. [Read this section](https://x25pronto.ch/en/blog/mehrstuck-sendungen-vorbereiten-nummerierung-und-check-in-fur-firmen.html#courier-article-step-2) Creating the packing list Make a concise document with total pieces, each parcel number, brief contents, weight and any notes. [Read this section](https://x25pronto.ch/en/blog/mehrstuck-sendungen-vorbereiten-nummerierung-und-check-in-fur-firmen.html#courier-article-step-3) Check-in process for couriers Set a fixed check-in point such as reception or loading bay. [Read this section](https://x25pronto.ch/en/blog/mehrstuck-sendungen-vorbereiten-nummerierung-und-check-in-fur-firmen.html#courier-article-step-4) Packing and securing multiple items Provide internal protection for items inside shared cartons. [Read this section](https://x25pronto.ch/en/blog/mehrstuck-sendungen-vorbereiten-nummerierung-und-check-in-fur-firmen.html#courier-article-step-5) More on this topic These guides cover related questions: [Template: Handover protocol for multi-piece shipments](https://x25pronto.ch/en/blog/vorlage-ubergabeprotokoll-fur-mehrteilsendungen.html) · [Preparing spare parts for international courier shipments](https://x25pronto.ch/en/blog/wie-bereite-ich-ersatzteile-fur-kurierlieferungen-ins-ausland-vor.html)