Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Bookkeeping for self-employed courier partners: simple digital workflows
A practical guide for self-employed courier partners: digital receipt capture, simple invoicing workflows and how to collaborate efficiently with a trustee.
Quick answer
As a self-employed courier partner in Switzerland you need simple, reliable bookkeeping. Use a receipt app, standard invoice templates and a clear process for expenses and mileage. This keeps year-end and VAT filings tidy. Work with a trustee (Treuhänder) when you want to save time or need tax advice.
Why digital bookkeeping fits courier partners
You work on the road. Digital tools reduce paper and save time. They stop lost receipts and let you check income and costs monthly. This makes VAT reporting and year-end easier, and it smooths collaboration with a trustee in Zurich, Geneva or Lausanne.
Simple workflow: capture receipts on the go
Install a receipt app on your phone. Scan or photograph receipts immediately after purchase. Use OCR to auto-fill amount, date and vendor. Tag receipts: fuel, parking, repairs, materials, office. Export a CSV or PDF each month for your records or your trustee.
Invoice templates: essentials and best practice
Use a simple invoice template with required Swiss details: your business info, invoice number, service date, quantity or number of trips, net amount, VAT rate (if VAT-registered) and gross total. Save templates in your accounting software or as editable PDFs. Use recurring invoices for regular clients.
Track mileage and expenses correctly
Keep a logbook or use a GPS tracking app that records kilometres per job. Record start, destination, purpose and odometer readings. Save expenses like meals or parking with receipts. Agree on flat rates for private versus business mileage with your trustee if needed.
Working with a trustee (Treuhänder)
A trustee helps with year-end accounts, tax filings and VAT returns. Prepare monthly packages: income, expenses, receipts and a mileage export. Agree on a regular submission schedule (monthly or quarterly). Use secure file uploads and clear folder naming to reduce errors and fees.
Tools and integration tips
Pick tools that integrate: a receipt app (scan + OCR), simple accounting software (invoices, AR/AP) and a mileage tracker. Ensure CSV export for your trustee. Check Swiss VAT settings, data hosting rules (CH/EU) and mobile usability.
Frequently asked questions
Do I have to hire a trustee as a self-employed courier partner?
No. You can manage bookkeeping yourself with the right processes and tools. A trustee helps with tax planning, VAT returns and more complex situations.
What must appear on a valid Swiss invoice?
A valid invoice shows your full business details, date, invoice number, service description, net amount, applied VAT rate, VAT amount and gross total. Small businesses not VAT-registered should state that no VAT is charged.
How should I handle cash receipts and card statements?
Scan cash receipts immediately and keep digital copies. Attach card statements as supporting documents. Link each receipt to the related bookkeeping entry.
How long must I keep business records in Switzerland?
Business records are normally kept for ten years. Confirm specifics with your trustee, especially for VAT documentation.