Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Warehouse goods receiving checklist
A clear, practical checklist for inbound goods inspection in Swiss warehouses. Includes QM checks, documentation and actions for shortages or damage.
Quick answer
Effective goods receiving starts with visual checks, identity and quantity verification, quality inspection and full documentation. Perform these steps on arrival and record any discrepancies immediately to avoid inventory and invoicing errors.
Before the delivery arrives
Verify the advance shipping notice and purchase order. Prepare the receiving area and staff. Have measuring tools and documents ready (delivery note, PO number, quality specs). Schedule delivery slots for large shipments.
Visual check and identity verification
Inspect packaging, labels and serial numbers. Match item codes with the PO and delivery note. Watch for visible damage, water marks or signs of tampering.
Quantity and completeness check
Count pallets, cartons or pieces. Compare actual quantities to expected quantities. Record shortages or partial deliveries immediately on the delivery note and in your WMS or ERP.
Quality control (QC)
Perform sample or full checks according to your QC rules. Verify dimensions, weight, appearance and basic function where applicable. Use inspection forms with acceptance criteria and record measurements.
Documentation and electronic capture
Record all inspection results digitally in your ERP or WMS. Photograph damaged or non‑conforming items and attach images to the inspection record. Archive delivery notes and inspection reports for traceability.
Discrepancies and claims handling
Segregate damaged or suspect goods. Create a claim report with photos, measurements and a clear description. Notify the supplier and purchasing immediately and agree on pick‑up, replacement or credit.
Frequently asked questions
How deep should inspections be?
Inspection depth depends on risk, value and source. High‑value or safety‑critical items need full checks. Routine items can be spot‑checked per QC rules.
How long to keep receiving records?
Keep records according to internal policy and legal requirements. In many businesses retention ranges from 2 to 7 years, depending on contracts and industry.
What if paperwork is missing?
Note missing documents on the inspection record and hold goods from storage if documentation is critical. Contact the supplier or carrier immediately.
Which tools speed up receiving?
Mobile scanners, inspection apps, standardized checklists in your WMS and timestamped photos speed up processes and improve traceability.