Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Digital archiving of delivery records for SMEs
How Swiss SMEs can archive delivery records digitally: scanning, file formats, checksums, access control and archive options that support legal requirements.
Quick answer
Swiss SMEs archive delivery records digitally by scanning documents properly, adding metadata and checksums, defining access rules, and using secure long-term archives that meet Swiss retention needs.
Why digital archiving matters
Digital archiving cuts paper, frees storage and speeds up finding records. For SMEs in Switzerland it supports audits, tax checks and operations. Done right, it reduces risk of data loss and helps meet retention rules.
Which delivery records to archive
Archive delivery notes, receipt confirmations, transport proofs and documents that accompany invoices. Include digital confirmations from portals or emails. Make a clear list of required records for your business.
Scanning: file format, resolution and metadata
Scan documents as PDF/A for long-term stability. Use 300 dpi for legible text and signatures. Add metadata such as delivery date, supplier, order number, recipient location (e.g. Geneva, Bern) and responsible person. Metadata speeds up searches and supports legal traceability.
Securing integrity: checksums and versioning
Create a checksum (e.g. SHA-256) for each file. Store checksum and scan timestamp in a separate index. Use version control or WORM options in the archive to prevent unnoticed changes. These measures help with tax or audit inspections.
Legal considerations in Switzerland
Retention periods for business documents vary. Tax-related records typically need long-term storage. Ensure records are extractable, complete and protected from modification. Discuss specifics with your accountant or legal advisor.
Technical solutions and integrations
SMEs benefit from lightweight DMS or cloud archives hosted in Switzerland. Look for SSO, role-based access, encryption in transit and at rest, and backup policies. Good systems integrate with ERP and accounting software and offer automated record tagging.
Frequently asked questions
How long should delivery records be kept in Switzerland?
Retention periods vary. Tax-related documents usually require long-term retention. Confirm exact durations with your accountant or tax advisor.
Is a PDF scan sufficient or do I need the original?
A PDF/A scan with documented integrity is often sufficient. Keep originals when legally required or when business partners demand them.
What security measures are recommended?
Use encryption, checksums, access controls, WORM storage and regular backups to protect archive data.
Can x25pronto support digital handover of delivery records?
x25pronto can deliver digital receipts and accompanying documents. Specify which record types to send during booking and set up how you want them stored in your archive.