Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Express deliveries for fairs: a checklist for stand builders
A practical checklist for stand builders: what to plan for express deliveries to fairs in Switzerland—material tags, packing, time windows and handover at the stand.
Quick answer
For timely express deliveries to fairs, prepare material tags, secure packing, defined delivery time windows and clear coordination with venue logistics. This checklist helps stand builders in Zurich, Basel, Geneva and Bern organise on‑time handover and reduce risk.
1. Before booking: material tags and documents
Create a material tag for each shipment. Include contents, weight, dimensions, stand number and on‑site contact. Add a callback number and the preferred delivery time. Number multiple packages clearly (e.g. 1/6, 2/6). Add assembly notes or fragile markings when needed.
2. Packing: protect your exhibition parts
Use sturdy boxes, edge protection and padding. Wrap visible or dirt‑sensitive parts in protective foil. Mark fragile or heavy items clearly. Avoid loose small parts in one crate; place them in closed boxes or bags and label them.
3. Plan time windows and rush options
Define a specific delivery time window, not just a date. Account for build‑in/build‑out schedules, venue access restrictions and city traffic. Allow extra time for Zurich or Basel congestion. For tight deadlines, choose an express driver and set a precise arrival window.
4. Coordinate with venue logistics
Contact venue logistics in advance. Check access routes, dock opening times, permits and restricted zones. Find out whether the venue unloads or the exhibitor must do it. Note the dock address, opening hours and rules for vans or trucks.
5. Handover at the stand: document and verify
Use a short acceptance form at handover. Photograph the location and items delivered. Get the local build manager to sign the delivery. Report any missing or damaged items immediately to both the venue contact and the courier.
6. Contingency plan and spare parts
Bring a small kit with spare parts, tools and tape in your setup gear. Arrange a reserve delivery or a fast courier option for critical items. Decide who on site can approve quick replacement shipments.
Frequently asked questions
What must be on a material tag?
Stand number, contact name and phone, item description, weight and dimensions, package numbers (e.g. 1/3) and handling notes (fragile, top/bottom).
How much buffer time should I allow before the fair starts?
Allow at least 2–4 hours buffer depending on city, venue and build timing. Add more time for international shipments or venues with strict access rules.
Who arranges access permits for the dock?
Venues usually issue access permits or dock authorization. Confirm this early with venue logistics. Exhibitors or stand builders can often request permits on behalf of their team.
What do I do if a delivery arrives damaged at the stand?
Photograph the damage, record it on the acceptance form and notify the courier and venue logistics immediately. Keep the packaging and items for any claim process.