Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Costs and reporting: Automate shipping cost analysis in ERP
Practical steps to merge booking data, tariffs and credits into your ERP and produce automated shipping cost reports for Swiss companies.
Quick answer
Combine booking data, tariffs and credits automatically by using standardized interfaces, mapping booking IDs and cost types in the ERP, and applying rules for discounts and credit notes. This yields clean shipping-cost reports and highlights booking anomalies.
Why automate shipping-cost analysis
Shipping costs are recurring and often opaque. Manual entry causes errors, slows month-end close and weakens cost control. Automation saves time, reduces discrepancies and provides reliable metrics for purchasing, finance and logistics.
Which booking data you need
Extract these fields from each booking: booking ID, pickup and delivery location (city, postal code, canton), date and time, weight/volume class, service type (e.g. SameDay, Overnight), gross amount, VAT rate and notes on credits or partial deliveries. These fields form the basis for mapping and reconciliation.
Tariff mapping and ERP cost types
Create clear cost types: transport, surcharge, cash on delivery, return shipment, credit note. Link tariffs to product or service codes in the ERP. Use a tariff table with validation rules (distance bands, weight class, express surcharge). Stable mapping avoids wrong cost assignments and enables filters by customer group or region (e.g. Zurich, Bern, Basel).
Handle credit notes and corrections automatically
Credits change net shipping costs. Set rules to link credit notifications to the original booking ID. Post corrections against the same cost center automatically. Flag suspicious cases (partial credit, multiple credits) for manual review.
Technical interfaces and workflow
Use standard APIs or file transfers (CSV, JSON) for data intake. Prefer webhooks for real-time booking confirmations and batch exports for month-end. Typical flow: booking → validation → mapping → posting to ERP → reporting. Keep timestamps and booking IDs intact across systems.
Reporting: KPIs and management-ready outputs
Define KPIs such as cost per shipment, cost by region, express vs standard share, return rate and credit volume. Build dashboards with drilldowns to cost center, customer, product group and canton. Monthly reports should show net and gross costs, budget variances and open credits.
Frequently asked questions
How do I ensure tariffs map correctly?
Use unique tariff IDs in booking files and a central tariff table in the ERP. Implement plausibility checks (e.g. distance vs price) and track exceptions for manual correction.
How to process partial credits or consolidated invoices?
Link every credit to the original booking ID. For consolidated invoices, allocate amounts proportionally to involved bookings or use reference keys for automatic assignment.
What about cost centers and cost objects?
Cost centers let you allocate shipping costs to business units or locations (e.g. Sales CH, Returns Warehouse Basel). Cost objects assign costs to specific orders or projects.
Do I need special IT tools for automation?
Not necessarily. Many ERPs support API integrations and import templates. Middleware can simplify data validation, mapping and monitoring.