Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Logistics checklist for international exhibitors in Switzerland
Key logistics checklist for an international exhibition in Switzerland: prepare customs papers, transit routes, delivery windows and coordinate with centres like Messe Zürich or Palexpo Geneva.
Quick answer
To avoid delays at a Swiss trade fair, prepare customs formalities, transit documents, fixed delivery time windows and clear language/contact roles. Coordinate early with the exhibition centre (e.g. Messe Zürich, Palexpo), your courier and freight partner, and document who accepts, unloads and returns shipments.
1. Plan customs early
Check whether your exhibition goods are dutiable or qualify as temporary imports. Many exhibitors use an ATA Carnet or declare goods as temporary imports. Confirm HS codes, values and any certificates before shipping. Agree with your courier who files customs and who acts as temporary importer.
2. Choose transit and shipping routes
Pick the fastest, most reliable route into Switzerland. Direct courier transport often suits exhibition packages that fit in a passenger car. If coming from the EU, check transit documents and possible border wait times. Build time buffers for customs clearance and border congestion.
3. Book delivery time windows at the venue
Venues such as Messe Zürich, Messe Basel or Palexpo require strict delivery slots. Request the build‑up and breakdown schedule early and book a delivery time slot with confirmation. Arrange dock access or forklift services through the venue if needed. Make sure your courier knows the slot and allow a buffer for delays.
4. Set a language and communication plan
Assign a single contact person at your company and at the freight/courier. Use the local language where relevant: German for Zurich/Basel, French for Geneva/Lausanne, Italian for Lugano. Provide clear, short instructions and include phone numbers and email addresses for last‑minute changes.
5. Documents and packing
Label packages with contact, stand number and delivery slot. Keep all customs papers, proforma invoices or Carnet documents available in physical and digital form. Use sturdy, reusable packaging. Mark fragile items and note weight and dimensions.
6. Acceptance, storage and returns
Clarify who accepts the shipment and handles interim storage. Some venues offer storage; others require direct delivery to the stand. Plan returns early: decide whether goods are temporarily imported and re-exported or stay locally. Coordinate return deadlines with your courier.
Frequently asked questions
Do I need an ATA Carnet for Switzerland?
An ATA Carnet simplifies temporary import of many exhibition goods. Whether you need one depends on the goods and origin. Check with your chamber of commerce or customs agent before shipping.
Who books the delivery time window at the venue?
Typically the exhibitor or their logistics provider books the time slot. Confirm this in writing with your courier so the delivery is punctual.
How long before shipping should I inform courier and customs?
Inform courier and customs at least 2–3 weeks before shipping. Complex customs or Carnet procedures may require more lead time.
Which language should I use for venue contacts?
Use the regional language: German for Zurich/Basel, French for Geneva/Lausanne, Italian for Lugano. English often works as a backup.