Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Practical guide: vehicle costs and mileage accounting for partners
Practical methods for mileage tracking, pros and cons of per-km rates versus actual cost accounting, and bookkeeping tips for independent courier partners.
Quick answer
For independent courier partners: pick a clear billing method, record trips reliably and keep tax evidence. Per-kilometre allowances are simple and low-administration. Actual-cost accounting can be tax-favourable but needs receipts and bookkeeping. Choose based on vehicle type, trip profile (city vs. long distance) and your admin capacity.
1. Which billing model fits you?
As an independent courier partner you can use a per-kilometre allowance or actual-cost accounting. Per-km rates are straightforward: a fixed amount per kilometre covers fuel, wear and small repairs. Actual-cost accounting lists real expenses like fuel, insurance, depreciation and workshop bills. For long-distance, high-mileage work actual costs often pay off. For many short city runs, per-km is practical.
2. Concrete mileage-tracking methods
a) GPS apps: automatic tracks give start, end, distance and timestamps. Good for transparency. b) Digital logbook: simple forms with purpose, start/end address and kilometres. c) Paper logbook: possible for low volume but weaker at audits. d) Odometer checks: record start and end odometer each shift to cross-check digital logs.
3. Per-km vs. actual costs – pros and cons
Per-km – pros: easy billing, fast payments, low bookkeeping. Cons: reimbursement may be lower than real costs. Actual costs – pros: precise coverage of expenses, can be tax-advantageous when fixed costs are high. Cons: more admin, need for receipts, potential tax office questions.
4. Tax and accounting tips for Switzerland
Keep a complete logbook if you claim actual costs or business mileage. Keep fuel receipts, workshop invoices, insurance and lease documents. Check with your accountant about VAT thresholds and input tax claims. Good documentation helps during tax audits.
5. Practical rules for clean billing
a) Use clear categories: business/private, empty runs, goods transport. b) Note purpose and client for each trip. c) Match GPS logs with invoices. d) Scan receipts monthly. These habits reduce disputes and keep your accounts tidy.
6. How this ties into x25pronto partner work
As an external partner for x25pronto, report trips precisely so billing and payouts match. Use app functions to submit start/end points and driven kilometres. Clear records speed up payments and reduce queries. Agree billing rules before accepting jobs if needed.
Frequently asked questions
Do I need a separate logbook for taxes?
Yes. Tax authorities expect a complete logbook with date, purpose, start/end addresses and kilometres when you claim business mileage or actual costs.
When is per-km allowance a good choice?
When you run many short city jobs and want minimal admin. Per-km keeps invoicing simple.
Which apps suit courier partners?
GPS-tracking apps with export to CSV/PDF and manual edit options work best. Ensure you can keep records for accounting.
How should I log empty runs?
Record empty runs with a reason (e.g. drive to pickup) and bill them transparently with the agreed rate or include them in actual-cost claims.