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Packaging and labelling requirements for non‑hazardous lab samples
A practical guide for Swiss companies: safe packaging, clear labelling, correct documentation and handover confirmation for non‑hazardous lab samples carried by couriers.
Quick answer
For sending non‑hazardous lab samples within Switzerland, pack samples to prevent breakage and leakage, label containers clearly and include all accompanying documents. Use a sturdy outer box, shock‑absorbing inner packing and a clear sender/recipient label. Obtain a written or digital handover confirmation from the courier.
Scope and purpose
This guide covers practical packaging and labelling steps for non‑hazardous lab samples transported by courier in Switzerland. It focuses on packaging, labelling, documentation and handover. It excludes cold chain, dangerous goods and regulated medical transports.
1. Choose the right primary and secondary packaging
Primary containers (tubes, vials) must seal tightly and resist breakage. Use screw caps or secure lids. Secondary packaging prevents leaks: sealed bags or inner containers. The outer packaging should be durable (corrugated with reinforced corners or a plastic box) and protect against mechanical stress and moisture.
2. Inner packing: shock absorption and separation
Use foam inserts, bubble wrap or custom trays to stop movement. Keep multiple containers separated with compartments or padding to avoid contact. Add absorbent material around primary containers if liquid could leak.
3. Clear labelling and marking
Show sender and recipient fully on the outer box: name, company, address, phone and reference number if relevant. Label the content as "Non‑hazardous lab sample" or "Routine sample" and include a handling note such as "Handle with care." Do not apply dangerous‑goods stickers or symbols.
4. Accompanying documents and receipt confirmation
Include a sample list, sample IDs, order form and contact details for queries. Note any special collection times or priority on the order. At handover, obtain a receipt confirmation—digital (photo or signature app) or on paper.
5. Handover to the courier and internal record keeping
Prepare the shipment so the driver can inspect it quickly. Inform the courier the package contains fragile lab samples without implying dangerous goods. Record drop‑off time, responsible staff member and driver name. Store the receipt confirmation in your lab or quality system.
Frequently asked questions
Do I need special labels for non‑hazardous samples?
No, you do not need dangerous‑goods labels. Use clear address and content labels and a visible handling note such as "Handle with care."
Which documents should accompany the package?
At minimum a sample list with IDs, an order form or reference number and contact details for queries. If the recipient requires proof of handover, include the appropriate form or use a digital handover process.
How should I document the handover?
Ask for a signature on the delivery note or take a time‑stamped photo. Preferably use the courier's digital signature system that can be integrated into your records.
Can I send samples from different clients together?
Only if recipients and paperwork are clearly separated and all parties agree. Keep internal separation and labelling to avoid mix‑ups.