Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Mileage and trip logs for VAT and tax purposes
How should independent courier partners keep a compliant mileage log for VAT and tax? Templates, private/business split, digital tools and courier-route examples.
Quick answer
As an independent courier partner, keep a precise mileage/trip log to claim business kilometers for VAT input taxes or tax deductions. Record date, start/end addresses, purpose, odometer readings and private share. Simple templates and digital tools cut admin time. Below are examples and practical templates tailored to courier work in Switzerland.
Why a trip log matters for partners
Independent courier partners must document business kilometers clearly. Tax offices and VAT audits require traceable records. A complete log reduces queries and protects you during reviews.
What a log must contain
For VAT and tax purposes include: date and time, start and end address (e.g. Bahnhofstrasse 5, Zürich), trip purpose (e.g. delivery for client X), odometer start and end, kilometers driven, vehicle plate and whether the trip was private or business. For mixed use record the business share.
Template: simple daily trip log (paper/Excel)
Use columns: Date | Start address | End address | Purpose/Order | Start km | End km | Driven km | Private share (%) | Signature. Enter one trip per row. Sum business and private kilometers monthly. Keep order confirmations and delivery notes as supporting documents.
Digital tools and apps for partners
Digital logs save time and produce exportable reports for audits. Look for automatic mileage, manual correction, PDF/CSV export and secure data storage in Switzerland or EU. Useful features: GPS tracking, customer tagging, monthly reports and accounting integrations.
Splitting private/business: courier route examples
Example 1: Home-to-warehouse (20 km) + 5 deliveries in Zürich (30 km) = 50 km. If home commute is private, count only warehouse-to-customer kilometers as business. Example 2: Multiple deliveries for different clients: record each delivery address and linked order. Example 3: Empty repositioning drives are usually private. Note a business reason if the move was required for operations.
Document retention and supporting records
Store trip-log exports and related order documents for the statutory retention periods. In Switzerland this typically means several years. Use clear monthly folders or secure cloud storage for partner files.
Frequently asked questions
Is a handwritten log acceptable?
Yes. A handwritten log is acceptable if complete and legible. It must include the same information as a digital log.
How do I calculate a private share?
Track trips that are purely private and subtract them from total kilometers. For mixed trips note either the business percentage or the business kilometers per trip.
What data do VAT auditors want to see?
They will look for date, trip purpose, affected clients/orders, kilometers and linked supporting documents. PDF/CSV exports help.
Can I use GPS tracking for logs?
Yes. GPS tracking is useful. Ensure you can edit entries, protect privacy and store data audit-ready.