Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Cost and CO2 reporting for direct runs in Switzerland
How to capture trip kilometres, estimate CO2 and build export files for sustainability reports. Clear fields, emission factors and validation tips for Swiss direct runs.
Quick answer
To report costs and CO2 for direct runs, record trip kilometres, vehicle and fuel type, and cost items per trip, then apply standard emission factors to estimate CO2. Export the data in CSV/Excel with fields like date, route, vehicle, km, cost and CO2 so the figures fit into finance and sustainability reports.
Why separate reporting for direct runs matters
Direct runs (same-day or overnight couriers) provide clear data points: origin, destination, driver, distance and cost. Separate reporting avoids double-counting with other transport modes and gives tidy input for both finance and sustainability teams.
Which data to capture
Record for each run: date/time, start and end address (canton/city), kilometres driven, vehicle type (e.g. car, estate), fuel type (petrol/diesel), driver ID, cost items (driver pay, mileage allowance, fees), and any extra services. Also flag empty runs and partial loads.
Simple CO2 estimation method
Apply standard CO2 factors per km. Use Swiss or European reference tables. Multiply driven kilometres by the correct factor for petrol or diesel. Treat empty runs separately. Log the source of the emission factor (e.g. BAFU or DEFRA) for traceability.
Cost calculation per run
Sum direct costs: driver pay, mileage allowance, fuel costs and fees. Keep line items in the export so controllers can verify totals and compute average cost per km or per job quickly.
Export structure for sustainability and finance
Create an export with fixed columns: JobID, Date, Origin, Destination, km, VehicleType, Fuel, TotalCost, CostBreakdown (JSON/Text), CO2_kg, EmptyRun_Flag, DriverID. Use CSV or Excel, ISO date format and consistent place names (e.g. 'ZH - Zurich'). This supports BI imports and standard reporting templates.
Practical tools and workflows
Validate reported kilometres with GPS or odometer logs. Typical workflow: booking → record driver and odometer at start/end → auto-generate export row → calculate CO2 via script or spreadsheet → review by finance. Use monthly templates to simplify consolidation.
Frequently asked questions
Which emission factors should I use?
Use an established source like the Swiss Federal Office for the Environment (BAFU) or recognized European tables such as DEFRA. State the source in your reports and keep factors consistent across periods.
How do I treat empty runs in CO2 accounting?
Log empty runs separately and compute their CO2 the same way as loaded runs. Mark them in your export so analysts can isolate and target reduction opportunities.
Can these exports feed directly into sustainability reports?
Yes. With standardized export fields and documented emission factors, figures can be aggregated and included in sustainability and financial reports.
How often should I run the reporting?
Monthly exports work well for operational control. Quarterly aggregates are useful for management reporting. Adjust frequency to your internal review cycles and reporting needs.