Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
How to document international courier shipments correctly
A concise checklist for Swiss exporters: which documents you need, how to complete commercial invoices and customs declarations, and how to meet compliance requirements.
Quick answer
For international courier shipments from Switzerland you need accurate commercial invoices, customs declarations and clear export labelling. Use a checklist: complete shipper and consignee details, precise goods description with HS code, net weight and quantity, proof of origin when required, country‑specific export documents and a proforma invoice if applicable. Label packages visibly and secure packaging. Check for export restrictions, embargoes or special recipient requirements before shipping and inform your courier about sensitive items to avoid border delays.
Why proper documentation matters
Incomplete or incorrect documents cause delays, extra costs and possible fines. Clear paperwork speeds customs clearance in transit and destination countries. For Swiss exports, thorough documentation reduces the risk of unexpected checks.
Core documents for courier shipments
Most shipments require: 1) commercial invoice or proforma invoice; 2) customs declaration (often submitted electronically by the courier); 3) waybill/transport order; 4) packing list with weights and dimensions. Include full shipper and consignee details with phone numbers and EORI or tax numbers if available.
How to complete the commercial invoice
The commercial invoice should state the value, currency, payment terms and a precise description of the goods. Include HS code, quantity, net and gross weight and country of origin. State the reason for export (sale, repair, sample). Avoid vague descriptions like “parts”. Add the issuer’s and recipient’s full contact details.
Customs forms and electronic filing
Many couriers submit customs data electronically. Confirm whether your courier files documents on your behalf or you must submit an export declaration. High‑value items or controlled goods may require additional forms. Keep customs documents both digitally and physically.
Origin documents and special handling
Some countries require a certificate of origin or preferential documents to qualify for reduced duties. If goods are subject to export controls, check permit requirements with the State Secretariat for Economic Affairs (SECO) or a legal adviser. Tell the courier about fragile or sensitive contents so packaging and labelling match handling needs.
Practical pre‑pickup checklist
1) Prepare commercial or proforma invoice. 2) Verify HS codes and origin. 3) Provide recipient phone number and email. 4) Attach packing list. 5) Confirm export permits if needed. 6) Label packages (shipper, consignee, weight). 7) Inform the courier about any special contents.
Frequently asked questions
When should I use a proforma invoice instead of a commercial invoice?
Use a proforma invoice for non‑commercial shipments such as samples, repairs or free returns. For sales transactions issue a commercial invoice.
Do I need the HS code?
Yes. The HS code helps customs classify goods and apply duties or restrictions. If unsure, consult a customs specialist or online tariff tools.
How do I handle export controls?
Check if your goods appear on export control lists. Dual‑use products or sensitive technologies may need an export licence. Contact SECO or an expert adviser.
What information speeds up courier handling?
Clear recipient contacts, precise product descriptions, full invoice details, HS code and origin. Note special handling requirements (fragile, electronic).