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Temporary receiving solutions for events and trade shows
How to set up a temporary receiving point for a trade show or event in Zurich, Basel or Geneva—covering mobile check‑in, storage, signage and courier coordination.
Quick answer
A temporary receiving solution with mobile check‑in, short‑term storage, clear signage and tight courier coordination keeps trade shows and events in Zurich, Basel or Geneva running smoothly. It speeds handling, protects goods and reduces onsite confusion.
When to use a temporary receiving point
Use a temporary receiving point when you need to manage deliveries, participants or exhibitors for a few hours to several days. Typical cases include product launches, trade fairs, roadshows and pop‑ups. Consider visitor numbers, shipment volume and fragile items.
Core elements: check‑in, storage, signage
A mobile check‑in records attendees and exhibitors quickly via tablet or laptop. Short‑term storage provides secure, dry space for packages and exhibits near the reception. Signage directs visitors, couriers and staff. Together they create order and speed.
Onsite courier coordination
Courier coordination means scheduling delivery windows, assigning unloading spots and using handover records. For last‑minute items choose a local courier that offers same‑day or overnight options. Set fixed delivery times and one contact person at the reception.
Practical checklist for organisers
1) Define space for reception and storage. 2) Mobile IT: internet, tablets, printers. 3) Staffing: 1–2 reception staff per 200 visitors. 4) Signage: visible signs for delivery, drop‑off and info. 5) Courier plan: emergency contact and booked delivery windows.
Protecting material and shipments
Use numbered labels and photos when storing items. Keep valuable exhibits separate and limit access. Use signed handover records to reduce losses. For fragile items add simple protective packaging and clear handling labels.
Working with local suppliers
Partner with local stand builders, sign makers and couriers in Zurich, Bern or Lausanne. Local suppliers know hall rules and delivery routes. Coordinate arrival times with the venue and security to avoid congestion.
Frequently asked questions
How quickly can a mobile reception be set up?
A basic mobile reception with a table, two chairs, a tablet and signage can be set up in 30–60 minutes. More complex setups with storage and IT integration take several hours to a full day.
Do I need special insurance for stored items?
Clarify liability with the service provider or venue in writing. For high‑value exhibits consider separate transport or event insurance.
How do I arrange last‑minute courier deliveries on the show day?
Book delivery windows in advance. Keep a dedicated courier contact and use real‑time phone or messaging. Set a single drop‑off point at reception.
What signage reduces visitor and exhibitor confusion?
Clear, large signs for entrance, exhibitor deliveries, cloakroom and info. Use pictograms and high‑contrast colours. Place wayfinding at junctions and entrances.