Express courier. Direct.
Also overnight.
x25pronto Switzerland takes goods direct to the destination. Small loads go by car. Larger loads go by van or Van XL. Direct, express and overnight trips run Monday to Sunday when a slot is free. Free times are shown in the booking calendar. This keeps the plan clear.
Template: sample handover protocol (PDF)
Printable PDF template for sample handovers. Fields include condition, serial numbers, signatures and return deadline to track transfers clearly.
Quick answer
This page provides a printable PDF template for sample handovers. The form includes fields for condition, serial numbers, handover date, return deadline and signatures for sender and recipient. Use it for intra-Switzerland transfers, lab tests or product demos. The protocol documents responsibility and simplifies returns tracking.
Why use a handover protocol for samples
A written protocol reduces misunderstandings. It records condition, serial numbers and who received the sample and when. That helps with complaints and return requests. Companies in Zurich, Geneva or Basel keep a clear record for tests and demos.
What the PDF template should contain
Key fields: sender and recipient details, handover date and time, item description, serial or batch numbers, condition at handover (checkboxes), accessory list, return deadline with date, notes on visible defects, and signatures with role and phone number. Each field is labeled to avoid guesswork.
How to use the template: quick workflow
1) Fill before transport: sender adds items and serial numbers. 2) On handover: recipient checks condition and notes differences. 3) Sign: both parties sign and keep a copy. 4) Return: note the return on the same document or use a new entry.
Practical tips when using a direct courier
If you send samples with x25pronto, place the signed protocol with the package or scan it before pickup. Label the parcel clearly with ‘Sample – return required’ and the return deadline. This tells the courier and recipient what to expect.
Customisation and legal notes
The template is a standard form. Add company fields like cost centre, project code or internal checklists as needed. This form is not legal advice. For complex liability or insurance matters consult contracts or your legal team.
Download & print
The PDF template is available for download. Print double-sided on A4 or use pre-printed forms. Keep a digital copy in the project folder and one printed copy in the shipment.
Frequently asked questions
Is the template legally binding?
The protocol documents facts between parties and can serve as evidence. It does not replace legal advice. For binding legal matters consult contracts or legal counsel.
How long should the return deadline be?
The deadline depends on the purpose. For demos 7–14 days is common. For longer tests set a longer deadline. Enter a calendar date rather than just a number of days.
Can I use electronic signatures?
Yes, if both parties agree. Make sure your company accepts the chosen e-signature method and that the PDF stays unchanged after signing.
What if a sample returns damaged?
Record damage on the return protocol and take photos. Attach images to the document or project files. Decide internally who handles repair or replacement.